Privacy Policy

Last updated: 28 February 2026

Your privacy matters to us. This Privacy Policy explains what personal information we collect, why we collect it, and how we use and protect it when you visit https://www.torchbearing.co.uk (the “Website”) or sign up for our emails.

1. Data Controller & Contact Information

Data Controller: Torchbearing Ltd, represented by Selina Stephen
Contact Details:

You can contact us regarding your personal data, including exercising your rights under UK GDPR, using the details above.

2. What Personal Data We Collect

a. Email subscriptions

  • Free Checklist: First name, last name, email, job title, organisation.

  • General Subscribe: First name, last name, email.

b. Website analytics

  • Information about how you use the Website, such as pages visited, device/browser type, and IP address. This is collected through Squarespace Analytics and Google Analytics.

We do not collect other personal information (no contact forms, comments, or social media data).

3. How We Collect Your Consent

  • When you submit your details for the free checklist or subscribe via the footer button, this counts as your consent to receive emails.

  • You can unsubscribe at any time using the link in any email we send.

Note: We use a cookie banner on the Website. You can accept or reject analytics cookies and change your preferences at any time.

4. How We Use Your Data

We use your information to:

  • Send you the free checklist you requested.

  • Send our newsletter, updates, resources, and course information.

  • Analyse website traffic and improve the Website’s performance and content.

We do not sell your data to anyone.

5. Legal Basis for Using Your Data

  • Consent: for emails and newsletters.

  • Legitimate interests: to analyse how the Website is used and improve it.

6. How Long We Keep Your Data

  • We keep your data for as long as you are subscribed to our emails.

  • If you unsubscribe, your data is deleted or anonymised, except where we need to keep aggregate statistics.

7. Who Handles Your Data

We use trusted third parties to process your data:

ServicePurposeLocation / SafeguardsMailchimpEmail delivery and storageUK & US, UK Privacy Shield / Data Privacy Framework certifiedSquarespace AnalyticsWebsite analyticsWorldwide, per Squarespace privacy policyGoogle AnalyticsWebsite analyticsWorldwide, per Google privacy policy

8. How We Keep Your Data Safe

  • SSL encryption on the Website.

  • Limited access to administrative accounts.

  • Data stored securely via Mailchimp and Squarespace.

9. Your Rights Under UK GDPR

You have the right to:

  • Access the personal data we hold about you.

  • Correct any mistakes in your data.

  • Request that we delete your data.

  • Object to or restrict how we process your data.

  • Withdraw consent at any time (e.g., unsubscribe from emails).

To exercise your rights, contact us using the details above. You can also complain to the UK Information Commissioner’s Office (ICO) if you believe we are not processing your data correctly.

10. International Data Transfers

Some of our services (Mailchimp, Google Analytics) may store or process data outside the UK. We ensure these transfers are safe using approved safeguards such as the UK Data Privacy Framework.

11. Changes to This Policy

We may update this Privacy Policy if our practices, services, or the law changes. The “Last updated” date at the top shows when it was last revised.